District Meeting Monthly
Minutes and Audio
Service Year 2025-2025
Meeting Minutes
June 2025 Cabinet Meeting (Q4 Cabinet Meeting Service Year 24-25). Vote for Approval August 2025 Cabinet Meeting (Q1 Cabinet Meeting SY 25-26)
| Minutes District 6W 6-15-2025.pdf |
Meeting Audio
Service Year 2025-2026 July Monthly District Meeting
| Audio District 6W July Meeting 2025 |
Service Year 2025-2026 August District Cabinet Meeting
| Audio District 6W August Cabinet Meeting 2025 |
Service Year 2025-2026 September Monthly District Meeting
| Audio District 6W September Meeting 2025 |
Service Year 2025-2026 October Monthly District Meeting
| Audio District 6W October Meeting 2025 |
1st Vice DG Charles: Share any existing publicity contacts/verbiage from DGWhitney with Lion Jesse to assist in outreach. · 1st Vice DG Charles: Convene an outreach/transportation committee to develop a plan for increasing convention attendance, including addressing transportation needs for clubs farther away (e.g., possible van/bus transport). · 1st Vice DG Charles: Ensure invitations and recognition are planned for the Past District Governors Association for participation and honor at the convention. · 1st Vice DG Charles: Add to the convention agenda an item to educate Lions members about the district website and encourage clubs to submit their events and updates. · All (as relevant): Begin convention registration and publicity on January 5th, with registration cutoff set for March 1st. · 1st Vice DG Charles: Confirm with PDI Ken Scholz (and as needed, Cental Council Lisa) the process and deadline for submitting International awards and certificates of appreciation, and ensure these are submitted by February 12th. · PDG Dave McIlney: Support Lion Lewis and the agenda committee with experience and resources as needed. · 1st Vice DG Charles: Send meeting minutes and relevant documents to Lisa and all participants to keep everyone informed.
Summary
District Convention Hosting Plan
The meeting focused on planning the district convention scheduled for March 13-14 in Grand Junction.1st Vice DG Charles Youmans presented a preliminary proposal for hosting the event at the Courtyard by Marriott, which includes 50 rooms at $104 per night and ADA-compliant accommodations. The total cost for the hotel rooms is estimated at $10,400, but this does not include the ballroom rental or food expenses. The group agreed to further discuss the budget and logistics for the convention, including potential food vendors and other amenities.
Convention Logistics and Speaker Plans
The group discussed logistics for an upcoming convention, agreeing to reserve 25 rooms for 2 nights (50 room nights total) to accommodate expected attendees. They decided to inquire about securing a larger suite for the International Director, with Charles planning to follow up with Jill about this. The
team also discussed meal arrangements, including a la carte options for Friday dinner, Saturday breakfast and lunch, and a Saturday banquet dinner, with Charles noting these would be the revenue-generating meals. They confirmed that Dave McElene would speak at the convention, with International Director David Wentworth also attending and selecting MD6 as his district for his two-year term.
Convention Budget and Registration Planning
The meeting focused on planning and budgeting for an upcoming convention. 1st Vice DG Charles presented a proposed budget, which included details on facility rental, food costs, and registration fees. The group decided to set the early registration fee at $75 per participant, with a $25 increase for late registration. They agreed to cover a $32.75 sponsorship amount from the district budget to bring down the ticket price. The team also discussed using GiveButter, an online registration and fundraising platform, for the convention's registration and money handling. 1st Vice DG Charles emphasized the importance of making decisions quickly to facilitate planning for the convention.
GiveButter for Convention Registration
The group decided to use GiveButter as the registration and money handling software for the District 6 West Convention. Lion Dawn Martin and Lion Mike Bussey, District 6W treasurer will work together to set up the banking information and manage the payments directly to the district account. Charles will create a separate GiveButter account for District 6 West and make Lion Dawn and Lion Mike administrators. The software will allow for online registration, hotel room reservations, and tracking of attendees, with a pen and paper option available for those who prefer not to use technology.
District 6 West Convention Planning
The meeting focused on budget and logistics for the upcoming District 6 West Convention in Grand Junction. 1st Vice DG Charles clarified that the organization is not receiving funds from Coors or the Broncos and emphasized the need to use the official name "Lions of District 6 West" for IRS filings. A motion was approved to replace DG Whitney's proposed budget event with a new working document. The group discussed concerns about potential financial commitments and room reservations, with 1st Vice DG Charles confirming that no obligations were made to Colorado Mesa University. They also explored ideas for increasing attendance, including offering transportation assistance and creating an outreach committee to contact clubs individually. 1st Vice DG Charles suggested implementing a reimbursement plan for club officers' travel expenses, similar to a successful previous convention in Cortez.
District Convention Planning Meeting
The meeting focused on planning the upcoming district convention, with Charles emphasizing the need for better communication and a more engaging agenda. Lisa provided guidance on election procedures and award submissions, while
District 6 West Convention Planning
The meeting focused on planning the District 6 West Convention scheduled for March 13-14, 2026. Key decisions included setting January 5th as the start date for registration, with pre-registration open through February and a cutoff on March 1st. Lion Lewis agreed to form an agenda committee, while Lion Dave McElnay will assist with keynote speaker arrangements and provide historical context. The group also discussed offering incentives for past district governors to attend, such as discounted or free registration, and agreed to start publicity efforts in January
Summary
District Convention Hosting Plan
The meeting focused on planning the district convention scheduled for March 13-14 in Grand Junction.1st Vice DG Charles Youmans presented a preliminary proposal for hosting the event at the Courtyard by Marriott, which includes 50 rooms at $104 per night and ADA-compliant accommodations. The total cost for the hotel rooms is estimated at $10,400, but this does not include the ballroom rental or food expenses. The group agreed to further discuss the budget and logistics for the convention, including potential food vendors and other amenities.
Convention Logistics and Speaker Plans
The group discussed logistics for an upcoming convention, agreeing to reserve 25 rooms for 2 nights (50 room nights total) to accommodate expected attendees. They decided to inquire about securing a larger suite for the International Director, with Charles planning to follow up with Jill about this. The
team also discussed meal arrangements, including a la carte options for Friday dinner, Saturday breakfast and lunch, and a Saturday banquet dinner, with Charles noting these would be the revenue-generating meals. They confirmed that Dave McElene would speak at the convention, with International Director David Wentworth also attending and selecting MD6 as his district for his two-year term.
Convention Budget and Registration Planning
The meeting focused on planning and budgeting for an upcoming convention. 1st Vice DG Charles presented a proposed budget, which included details on facility rental, food costs, and registration fees. The group decided to set the early registration fee at $75 per participant, with a $25 increase for late registration. They agreed to cover a $32.75 sponsorship amount from the district budget to bring down the ticket price. The team also discussed using GiveButter, an online registration and fundraising platform, for the convention's registration and money handling. 1st Vice DG Charles emphasized the importance of making decisions quickly to facilitate planning for the convention.
GiveButter for Convention Registration
The group decided to use GiveButter as the registration and money handling software for the District 6 West Convention. Lion Dawn Martin and Lion Mike Bussey, District 6W treasurer will work together to set up the banking information and manage the payments directly to the district account. Charles will create a separate GiveButter account for District 6 West and make Lion Dawn and Lion Mike administrators. The software will allow for online registration, hotel room reservations, and tracking of attendees, with a pen and paper option available for those who prefer not to use technology.
District 6 West Convention Planning
The meeting focused on budget and logistics for the upcoming District 6 West Convention in Grand Junction. 1st Vice DG Charles clarified that the organization is not receiving funds from Coors or the Broncos and emphasized the need to use the official name "Lions of District 6 West" for IRS filings. A motion was approved to replace DG Whitney's proposed budget event with a new working document. The group discussed concerns about potential financial commitments and room reservations, with 1st Vice DG Charles confirming that no obligations were made to Colorado Mesa University. They also explored ideas for increasing attendance, including offering transportation assistance and creating an outreach committee to contact clubs individually. 1st Vice DG Charles suggested implementing a reimbursement plan for club officers' travel expenses, similar to a successful previous convention in Cortez.
District Convention Planning Meeting
The meeting focused on planning the upcoming district convention, with Charles emphasizing the need for better communication and a more engaging agenda. Lisa provided guidance on election procedures and award submissions, while
District 6 West Convention Planning
The meeting focused on planning the District 6 West Convention scheduled for March 13-14, 2026. Key decisions included setting January 5th as the start date for registration, with pre-registration open through February and a cutoff on March 1st. Lion Lewis agreed to form an agenda committee, while Lion Dave McElnay will assist with keynote speaker arrangements and provide historical context. The group also discussed offering incentives for past district governors to attend, such as discounted or free registration, and agreed to start publicity efforts in January
